December 2, 2020

Safeguarding Policy and Guidelines: Working with Children and Vulnerable adults


It is important that we give people a greater understanding of the vital part honeybees play in the environment.  Bedfordshire Beekeepers Association (Beds BKA) wants to encourage children and vulnerable people to enjoy involvement with the fascinating life of honeybees.

To support this approach, the elected Executive Committee of Beds BKA, acting as Trustees of the Association, commits to safeguarding and child protection through this policy, noting that the primary responsibility for a child’s supervision and safety must lie with a parent or guardian, or designated responsible adult.

The policy is intended to inform members to enable the necessary protection of children and vulnerable adults from all types of abuse, whether perpetrated face-to-face or online.

All members of the Association must comply with the Policy, as a condition of membership:

  • in centrally organised Association events
  • when operating as independent individuals in beekeeping.

Definitions within the context of this policy of the terms:

  • Children: all young people under the age of 18
  • Vulnerable adults: people aged 18 or over who have:
    • a learning or physical disability,
    • a physical or mental illness, or
    • reduced physical or mental capacity, of various kinds, that might affect any of us, either long term or transitory, e.g. from anaphylaxis due to a sting
  • Abuse: examples of abuse include physical, sexual, emotional and psychological, financial, bullying, discrimination and harassment related to gender, age, disability, racism, or other factors.

The Policy


  1. To protect children and vulnerable adults.
  2. To define actions, responsibilities, and procedures for members.
  3. To respond swiftly and appropriately to all suspicions or allegations of abuse
  4. To ensure that information is passed confidentially and as rapidly as possible to the Beds BKA Safeguarding Officer or appropriate external agencies.

Monitoring and review

The Executive Committee of the Association will monitor the implementation and effectiveness of this policy annually at its meeting prior to the AGM, and take action as necessary.

Guidelines on Actions, Responsibilities and Procedures


  • Report any evidence or reasonable suspicion of abuse, whether by an adult or another child, to the Beds BKA Safeguarding Officer (currently Jenny Tysom), the Local Authority Safeguarding Team, or the police, as below.
  • Treat everyone with respect, ensuring your behaviour, language, gestures, etc. are appropriate and above reproach.
  • Never abuse any child or vulnerable adult, verbally, physically or by any other means
  • Avoid being alone with a child (apart from your own child).
  • Avoid physical contact with the child (apart from your own child) or vulnerable adult, except when necessary to ensure physical safety. Seek the express permission of parent, guardian, or carer, unless dealing with an unforeseen emergency.
  • Take photographs of children or film them only with the consent of parent or guardian.
  • Treat information about children and vulnerable adults, e.g. names and addresses, in strictest confidence.

If someone is at immediate risk of harm, dial 999 or 112

To report a concern or get advice:

Bedford Borough About Adults 01234 276222 About Children 01234 718700
Central Beds About Adults 0300300 8122 About Children 0300 300 8585
Luton AboutAdults 01582 547727 About Children 01582 547653
Out of hours for all areas 0300 300 8123
NSPCC helpline 0808 800 5000
Jenny Tysom Tel: 01525 370550 Email:

Further definitions of responsibilities and procedures:

  1. For children who are Student Members of the Association, the primary responsibility for a child’s supervision and safety lies with a parent or guardian, including when the child attends any of the Association’s centrally organised events or activities. See Association Rule 2 on Student Membership.
  1. A designated responsible adult should normally accompany visiting children or vulnerable adults who are not members, e.g. parent, teacher, carer or other group leader. Primary responsibility for them lies with that person.  Make sure that these adults understand their responsibilities.
  1. The Safeguarding Officer’s role is to:
    • Receive any allegations of abuse
    • Pass those allegations rapidly to the Local Authority Safeguarding Team, or in an emergency to the police
    • Maintain confidentiality
    • Give general or specific advice as possible and appropriate.

Use of Information relating to children

Information about children, e.g. names and addresses, must be treated in strictest confidence.

It must be kept securely by a responsible adult, used only for the purpose required, and retained

only as long as necessary.

Names of children, but no further details, will be published in the Association Yearbook only if the consent of parents or guardians has been given.  Any information that can allow children to be identified must not accompany photographs of them in promotion or display materials.

Suitability for working with children

A detailed plan for any activity involving children or vulnerable adults should be agreed with the Beds BKA Safeguarding Officer, with appropriate safeguards stated.  DBS (Disclosure and Barring Service) checks and clearance will be required for those involved, if appropriate.

Dealing with allegations of abuse

What you must do in all cases:

  • Do not question the child or vulnerable adult.
  • If asked to keep the information confidential, explain that you must pass on what you have been told to the relevant authority.
  • Act in a calm manner and as quickly as possible without causing any further distress to the child or vulnerable adult.
  • Contact the Beds BKA Safeguarding Officer, the Local Authority Safeguarding Team, or the police, as appropriate.
  • Make verbatim written notes as soon as practicable.
  • Keep any details strictly confidential.

Last review: January 2018.

Policy in operation from September 2016, with acknowledgements to Lincolnshire BKA